Appointment Scheduler Run Your Workshop Like Clockwork
Keeping your workshop running smoothly means managing every job with precision. COSTAR’s Appointment Scheduler is a powerful way to manage bookings and stock allocation, assign bays and keep customers informed — all in one place.
Maximise Every Bay and Keep Work Flowing
When your schedule is unclear or constantly shifting, it’s easy for bays to sit empty, jobs to bottleneck, and productivity to drop. COSTAR’s colour-coded, easy-to-read layout helps you see what’s happening in real time, so you can keep technicians moving, respond quickly to changes, and make the most of every available bay without the guesswork. This ability to manage your workflow at a glance is your ticket to maximising profits every hour of the day.
Optimise Bay Usage
Instantly view open and booked bays to navigate new and changing appointments.
Prioritise Jobs Efficiently
Assign urgent jobs to the right bays without delay while maintaining the ability to adapt on the fly.
Avoid Conflicts
Easily reschedule jobs or move vehicles from one touch point to the next for ultimate productivity.
Keep Customers Informed and Your Bays Busy
No-shows, double-bookings and missed communication don’t just waste time, they throw your whole day off. Customers forget appointments, vehicles sit idle waiting for approvals, and courtesy cars are a constant juggling act.
COSTAR’s Appointment Scheduler keeps everything running smoothly with clear, automated scheduling and communication tools that make it easy to keep customers in the loop, and your bays fully booked. Spend less time following up and more time getting work done.
Appointment Confirmations
Reduce no-shows and keep customers updated.
SMS Alerts
Incorporate Enhanced SMS to notify customers when their vehicle is ready for pickup, to approve repairs or send through a digital inspection.
Courtesy Car Management
Prevent scheduling clashes by tracking courtesy vehicles.
“COSTAR is part of our business from front to back of house. The Appointment Scheduler means there is no confusion as to when anyone is booked in. When we started using the SMS feature to remind people to come back, we saw a 60% increase in our return customers and reduced our no-shows down to about 5%.”
John O’Leary
All Coast Tyre Solutions
Streamline Every Job, Every Bay
Keeping a workshop running smoothly isn’t just about how many jobs you book — it’s about how well you manage the flow. When technicians are waiting, bays are underused, or jobs aren’t clearly assigned, tensions build and work piles up.
COSTAR’s Appointment Scheduler helps you take control of your day with simple, smart tools that keep every job moving, your team efficient, and your bays turning over without adding pressure or needing additional staff.
- Assign jobs quickly and easily with drag-and-drop scheduling.
- Monitor each job’s status from booked to completed with progress tracking.
- Block out unavailable bays for staff leave, lunch breaks and maintenance.
- Re-scheduling options
One System to Manage Every Job, Every Bay, Every Day
In a busy workshop, disconnected systems lead to double-handling, missed details and wasted time. That’s why COSTAR’s Appointment Scheduler doesn’t just manage bookings — it works hand-in-hand with the tools you rely on every day. From the front counter to the workshop floor, every action updates in real time across your system. The result? Fewer steps, far less administration, and a much clearer picture of your day from start to finish.
COSTAR Mobile: Run digital vehicle inspections to get instant repair approvals.
Repair Order Sync: Convert bookings into repair orders with no extra steps.
Punch Clock Integration: Track technician hours for accurate billing and reporting.
Why COSTAR’s Appointment Scheduler?
Simplify your workflow and supercharge productivity while you drive revenue without needing to add staff or find more hours in the day.
